Help Build the Financial Foundation of a High-Growth Technology Company!

BROGAV Solutions is one of the fastest-growing companies in the data center infrastructure industry. As we continue our rapid growth, we are looking for a highly organized and detail-oriented Finance Administrator to help support and scale our financial operations. This is more than a traditional bookkeeping position. The right candidate will play a key role in building the processes, systems, and financial infrastructure needed to support a company experiencing significant year-over-year growth. Working directly with company leadership and the Finance Manager, you'll help manage the day-to-day 
accounting activities that keep the business running while gaining exposure to the operational and financial challenges of a rapidly expanding organization. As the company continues to grow, this role is expected to expand beyond traditional bookkeeping responsibilities and provide exposure to payroll 
administration, onboarding support, compliance activities, and other finance and operational functions. If you're looking for a role where your work matters, your ideas are valued, and there is a clear path for professional growth, we'd love to meet you.

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Key Responsibilities

Accounts Payable
• Enter vendor bills and invoices into QuickBooks Online and maintain accurate vendor records.
• Match purchase orders, invoices, receipts, and supporting documentation while identifying 
missing information.
• Manage vendor credits, payment inquiries, W-9 documentation, and year-end 1099 
preparation.
Accounts Receivable
• Create and distribute customer invoices accurately and on time while maintaining billing records 
and tracking systems.
• Apply customer payments, record deposits, and maintain accurate accounts receivable records.
• Monitor past-due accounts, send collection reminders, prepare aging reports, and resolve 
payment discrepancies

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Banking & Cash Management
• Download, review, and process daily banking activity through QuickBooks Online bank feeds.
• Assist with bank and credit card reconciliations and maintain accurate cash transaction records.
• Ensure customer payments and deposits are properly recorded and applied.
Expense Management
• Review employee expense reports, collect supporting documentation, and code expenses to the 
appropriate general ledger accounts.
• Process approved reimbursements and assist with payroll-related expense administration.

General Bookkeeping
• Maintain accurate financial records in QuickBooks Online, including transaction coding and 
general ledger maintenance.
• Assist with account reconciliations, month-end activities, and documentation management.
• Ensure financial data is accurate, complete, and consistently maintained across accounting 
systems.

Administrative Finance Support
• Set up and maintain customer and vendor records, including credit applications and certificates 
of insurance (COIs).
• Monitor accounting email communications and respond to routine customer and vendor 
inquiries.
• Organize, scan, file, and maintain accounting documentation and procedures.
• Serve as a backup resource for payroll processing and payroll administration as needed.
• Assist with new hire onboarding paperwork, employee documentation, and related 
administrative processes.
• Support sales tax reporting, compliance, and filing activities as company needs evolve and 
responsibilities expand.
Success in This Role
• Customer invoices are issued accurately and promptly.
• Vendor bills are processed accurately and on time.
• Accounts receivable balances remain current and collections are proactively managed.
• Bank and credit card transactions are properly recorded and reconciled.
• Financial records are organized, accurate, and audit-ready.
• Vendors, customers, and internal team members receive responsive support.

 

Qualifications
• Minimum 3 years of bookkeeping, accounting support, or finance administration experience.
• Strong QuickBooks Online experience required.
• Experience with accounts payable, accounts receivable, and general bookkeeping processes.
• Experience processing invoices, reconciliations, collections, and financial recordkeeping.
• Familiarity with payroll administration, employee onboarding documentation, or HR-related 
administrative support preferred.
• Experience supporting sales tax reporting or multi-state business operations is a plus.
• Proficiency with Microsoft Excel and Microsoft Office.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.

 

Why Join BROGAV?
Join a company in growth mode and help build the financial foundation for our next stage of success. 
This role offers the opportunity to work closely with leadership, make a meaningful impact, and 
contribute to a fast-growing organization. While the position begins as part-time, we expect it to grow 
alongside the company and develop into a full-time opportunity for the right person.